Calendar
Schedule, synchronise, and never miss a court date or client meeting.
Overview
The FRITH Calendar is a full-featured scheduling tool built for legal practice. It displays all scheduled events — hearings, client meetings, internal calls, mediation sessions, trial dates, and personal reminders — in a familiar day/week/month view. Crucially, every calendar event in FRITH can be linked to a matter, which means your schedule and your caseload are always in sync.
The Calendar integrates bidirectionally with Google Calendar and Microsoft Outlook. Events created in FRITH appear in your external calendar, and meetings you schedule outside of FRITH (for example, a Google Meet you create from Gmail) can be pulled into FRITH and linked to the relevant matter. This eliminates the fragmentation of managing multiple calendars across different systems.
Calendar Views
Day View
A granular hour-by-hour view of all events on a specific day. Best for planning a full court day or a day of back-to-back client consultations.
Week View
A 7-day overview of all events. The default view for most attorneys — shows the week at a glance with matter colour coding.
Month View
A full month at a glance. Court dates, filing deadlines, and hearings are all visible. Events with a linked matter appear in the matter's assigned colour.
Agenda View
A linear list of all upcoming events sorted by date. Useful for quickly scanning what is coming up over the next 2–4 weeks without the visual layout of the grid views.
Team Calendar
Overlays the calendars of all attorneys and staff in your organisation. Firm administrators use this to spot scheduling conflicts and manage firm-wide capacity.
Matter Calendar
When inside a specific matter, the Calendar tab shows only events linked to that matter — all hearings, deadlines, and meetings for that case on a single timeline.
Creating a Calendar Event
Click on a date/time slot
In the Calendar, click directly on the time slot where you want to schedule an event. A quick-create popup appears. For a detailed event, click New Event in the top right instead.
Set the event title and type
Give the event a descriptive title (e.g., "Pre-trial Conference — Smith v Jones"). Select the event type: Hearing, Client Meeting, Internal Meeting, Deadline, Reminder, or a custom type configured by your firm.
Set date, time, and duration
Set the start date and time, end time, and whether this is an all-day event. For recurring events (e.g., a weekly status call), enable the Recurring option and set the frequency (daily, weekly, monthly, or a custom pattern).
Link to a matter
Search for and select the matter this event relates to. Linking is optional for personal events (e.g., a dental appointment) but mandatory for any court or client-related event. The event will appear in the linked matter's Calendar tab.
Add attendees
Add internal attendees (firm staff) and external attendees (clients, opposing counsel). External attendees with email addresses will receive calendar invitations. Internal attendees see the event in their FRITH calendars.
Set reminders
Add one or more reminders. Common options: 24 hours before (for court dates), 1 hour before (for client meetings), 15 minutes before (for calls). Reminders appear as in-app notifications and optionally as email or SMS alerts.
Save and sync
Click Save. If your calendar is synced with Google or Outlook, the event is pushed to your external calendar immediately. Attendees receive invitations by email.
Calendar Sync with Google & Outlook
FRITH supports bidirectional calendar synchronisation with Google Calendar and Microsoft Outlook/Exchange. Once connected:
- Events you create in FRITH appear in your Google/Outlook calendar automatically.
- Events you create in Google/Outlook can be pulled into FRITH (manual import or automatic, depending on your sync settings).
- Changes made in either system propagate to the other within a few minutes.
- You can choose which FRITH calendars sync outward (e.g., sync court dates and client meetings but not internal reminders).
To connect your calendar: go to App Integrations → Calendar and click Connect Google Calendar or Connect Microsoft Outlook. Follow the OAuth authorisation flow. You only need to do this once per account.
Deadlines on the Calendar
Deadlines created in the Deadlines module automatically appear on your Calendar as all-day events on their due date. They are displayed in a distinct colour (red for overdue, amber for due within 7 days) so they stand out from meetings and appointments. Clicking a deadline event on the calendar navigates to the Deadlines module with that item selected so you can take action.
Calendar discipline for litigators
- • Set reminders for court dates at three points: 7 days before, 24 hours before, and 2 hours before. Triple-reminder protocol for any hearing is professional standard practice.
- • Always link hearing events to the matter. When a hearing is rescheduled, the linked matter's timeline automatically updates.
- • Use the Team Calendar view before scheduling a client meeting — check that the responsible attorney and any required paralegal are available on the same day.
- • Block preparation time: when you add a trial date, immediately block the preceding two days for trial prep in the calendar so no client meetings get scheduled there.
Frequently Asked Questions
Will clients see my full calendar?
No. Clients cannot see your calendar. If you invite a client to a meeting, they receive an email invitation with the date, time, and location only — they do not gain access to any other calendar events or your schedule.
How do I handle a hearing rescheduled by the court?
Open the original hearing event, click Edit, and update the date and time. FRITH will update the event in all linked calendars and send new invitations to any external attendees. The original entry remains in the matter's activity log with the reschedule noted.
Can I see all hearings across all matters on one view?
Yes. Go to the Calendar and filter event types to "Hearings" only. All hearing events across all matters will be shown. You can also export this filtered view to a PDF or Excel format for court scheduling purposes.
My Google Calendar events are not syncing. What should I check?
First, go to App Integrations → Calendar and confirm the connection is active (a green "Connected" badge should be visible). If it shows "Reconnect needed," click to re-authorise. Sync issues are most commonly caused by expired OAuth tokens, which require a one-time re-authorisation.